May 25, 2018

Privacy Policy

Introduction

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our candidates, or you are visiting our website.

It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

This Privacy Policy applies to the personal data of our website users, candidates, clients and any other people whom we may contact in order to find out more about the candidate.

We may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.

What kind of personal data do we collect?

Candidate data:
In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only seek information that will help us to help you. This could include your;

- Name

- Age/date of birth

- Birth number

- Gender

- Contact details

- Education details

- Employment history

- Referee details

- Immigration status (whether you need a work permit)

- Nationality/citizenship

- A copy of your driving licence and/or passport/identity card (to establish your identity)

- Financial information (where we need to carry out financial background checks);

- Details about your current remuneration, pensions and benefits arrangements

- Information on your interests and needs regarding future employment

- Extra information that you choose to tell us

- Extra information that your referees chooses to tell us about you

- Extra information that our clients may tell us about you

- IP address

- The dates, times and frequency with which you access our services

- CCTV footage if you attend our premises.

This list is not exhaustive and essentially you control much of what we hold as we get the information primarily from yourself.

Client data:
If you are a BCS customer, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as finding candidates who are the right fit for you or your organisation or outsourcing our professional services to you.

Website users
We collect a limited amount of data from our website users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.

How do we collect your personal data?

Candidate:
There are two main ways in which we collect your personal data:

  1. Directly from you; and
    2. From third parties such as our partners at Jobsexpo.ie, other candidates who might refer you and publically available information such as linkedIn.com

Client data:
There are two main ways in which we collect your personal data:

1 Directly from you; and
2 From third parties (e.g. our candidates) and other limited sources (e.g. online and offline media).

Website users: 
We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. If you would like to find out more about cookies, including how we use them and what choices are available to you, please see further below. We will also collect data from you when you contact us via the website on the ‘Contact Us’ form.

How do we use your personal data?

Candidate data:
The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more bespoke we can make our service. Where appropriate and in accordance with data protection laws we may also use your personal data for things like marketing, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities.

Client data:
The main reason for using information about clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This may involve: (i) identifying candidates who we think will be the right fit for you or your organisation; (ii) providing you with outsourced professional services.

Website users: 
We use your data to help us to improve your experience of using our website, for example by analysing your recent job search criteria to help us to present jobs to you that we think you'll be interested in. If you are also a candidate or client of BCS we may use data from your use of our websites to enhance other aspects of our communications with, or service to, you.

Who do we share your personal data with?

Candidate data:
We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want.

Client data: 
We will share your data: (i) primarily to ensure that we provide you with a suitable pool of candidates (ii) providing you with outsourced professional services.

Website users:
Unless you specify otherwise, we may share your information with providers of web analytics services, marketing automation platforms and social media services to make sure any advertising you receive is targeted to you.

How do we safeguard your personal data?

We care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.

How long do we keep your personal data for?

If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of three years, we will delete your personal data from our systems (both paper and electronic) unless you tells us otherwise or the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).

How can you access, amend or delete the personal data that you have given to us?

If we already hold your personal data, you have various rights in relation to it. When you make a request under the following rights we will respond to your request within one month days (although we may be allowed to extend this period in certain cases).

Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. 

Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.

Right for a copy of your data: you have the right to ask us to confirm what information we hold about you at any time, and request a copy of it.

Right to erasure: In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to "erase" your personal data..

Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with the Data Protection Commission: You also have the right to lodge a complaint with the Data Protection Commission they can be contacted at LoCall 1890 25 22 31

If your interests or requirements change, you can unsubscribe from part or all of our marketing content by clicking the unsubscribe link in the email.

What are cookies and how do we use them?

A "cookie" is a bite-sized piece of data that is stored on your computer's hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.

If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

Our legal basis for processing your data

Legitimate Interest

Article 6(1)(f) of the GDPR says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."

We don't think that any of the following activities prejudice individuals in any way – in fact, they help us to offer you a more tailored service. However, you do have the right to object to us processing your personal data on this basis.

Candidate data:

We think it's reasonable to expect that if you are looking for employment and have sent us, or our partner (Jobsexpo.ie & Constructionjobsexpo.ie), your CV, or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our bank of vacancies.

Once it's looking like you may get the job, your prospective employer may also want to double check any information you've given us or to confirm your references, qualifications and criminal record, to the extent that this is appropriate and in accordance with laws. We need to do these things so that we can function as a profit-making business, and to help you and other candidates get the jobs you deserve.

We want to provide you with tailored job recommendations and relevant articles to read to help you on your job hunt. We therefore think it's reasonable for us to process your data to make sure that we send you the most appropriate content.

We have to make sure our business runs smoothly, so that we can carry on providing services to candidates like you. We therefore also need to use your data for our internal administrative activities.

Client data:

To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements.

From time to time, we may also ask you to undertake a customer satisfaction survey. We think this is reasonable – we deem these uses of your data to be necessary for our legitimate interests as an organisation providing various recruitment services to you.

Consent

In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities.